Word also allows you to insert a variety of special characters. Click the Special Characters tab to view the list of characters. The list shows you what the character looks like (if applicable), the name of the character, and the corresponding shortcut key.
Click Insert to insert the symbol or special character where your cursor is positioned in the document. The dialog box stays open in the Word window so that you can insert multiple symbols and/or special characters if you want. When you're done, click the Close button.
EXERCISE 2.1 Finding and Replacing Text
1 Open a new document and type several paragraphs of text or open an existing document.
2 Move the cursor to the beginning of your document.
3 Open the Find And Replace dialog box.
4 Enter a word that contains at least one capital letter that you want to replace.
5 Enter the replacement word.
6 Match the case of the word that you want to replace from step 4.
7 Click the Replace All button.
8 Click OK in the dialog box that tells you how many changes Word made.
9 Save and close your document.
Formatting Text and Paragraphs
Word processors have always had the ability to format text and paragraphs from the time Michael Shrayer Software produced the program Electric Pencil in December 1976. As word processors have grown in ability and complexity over the years, especially on Windows and other graphical user interfaces (GUIs), you can create and apply all sorts of formatting that conveys the message you want to send in your documents.
Adding Text Effects
Word includes several text effects that not only ensure that your text appears the way you want it to, but that also apply graphical pizzazz to your text to make it stand out. Here's how to apply text effects:
1 Select the text that you want to change.
2 In the Home ribbon, click the Text Effects And Typography icon in the Font area.
3 Click one of the 15 text effects icons shown in Figure 2.4 to apply that effect.FIGURE 2.4 Text Effects menu
4 Move the mouse pointer over one of the following seven effects to customize each effect in the side menu before you apply them:
Outline: Sets outline colors, weights, and line styles
Shadow: Changes shadow settings
Reflection: Changes settings for a reflection, which is a drop shadow underneath the word that fades from top to bottom
Glow: Sets the glow type, colors, and other options
Number Styles: Sets one of five numbering format styles, such as proportional old‐style numbering
Ligatures: Sets the ligature style for your text
Stylistic Sets: Selects one of the built‐in style sets that come with your font
Applying Formatting by Using Format Painter
The Format Painter feature is a quick and easy way to apply formatting from selected text or an entire paragraph to another block of text or a paragraph. Follow this process to get started:
1 Select the text or click text in a paragraph that has the formatting you want to copy.
2 Click the Home menu option if it's not selected already.
3 In the Home ribbon, click the Format Painter icon in the Clipboard area, as shown in Figure 2.5.
The mouse pointer changes to a cursor icon combined with a paintbrush. Now you can select a block of text or click inside a paragraph. The text or paragraph that you selected now shows the format you copied.
Setting Line and Paragraph Spacing and Indentation
You may need to change spacing between lines and/or paragraphs for readability, or because of requirements from another company or people (like book editors).
FIGURE 2.5 Format Painter icon
Line Spacing
When you want to set line spacing, place the cursor where you want to start the different line and paragraph spacing, or select the text that will have the different line spacing. In the Home ribbon, click the Line And Paragraph Spacing icon in the Paragraph area.
Now you can select one of the built‐in line spacing amounts, as shown in Figure 2.6. For example, clicking 2.0 means that you will see double‐spaced lines as you type.
Below the list of built‐in line spacing amounts, click Line Spacing Options to open the Paragraph dialog box to set line and paragraph spacing (as well as indents).
Paragraph Spacing
You can change paragraph spacing from the Home and Layout menu ribbons.
Home Ribbon If you want to look at a paragraph's spacing as you make changes, click Add Space Before Paragraph and/or Remove Space After Paragraph in the menu. Word adds a small space above or below so that you can see if you like it.
Layout Ribbon In the Paragraph area, click the Before or After box to add spacing in points above or below the paragraph, respectively. You can also click the up or down arrow at the right of the boxes to increase or decrease the spacing by 6 points every time you click one of the arrows.
FIGURE 2.6 Line And Paragraph Spacing menu
Indenting a Paragraph
When you need to indent the first line of a paragraph, you can make changes in the Home and Layout ribbons.
Home Ribbon Click the Increase Indent icon in the Paragraph area to add a one‐half inch indent. Click the Decrease Indent icon to remove the previous indent that you added.
Layout Ribbon In the Paragraph area, click the Left or Right box to add spacing in points above or below the paragraph, respectively. You can also click the up or down arrow to the right of the boxes to