Teach Yourself VISUALLY Microsoft 365. Paul McFedries

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CHAPTER 3

      Microsoft 365 Graphics Tools

Insert a Picture from Your PC

      You can illustrate your Microsoft 365 files with images that you store on your computer. For example, if you have a photo or graphic file that relates to the subject matter in your document, you can insert the picture into the document to help the reader understand your subject. After you insert a picture, you can resize and move the image as described in the section “Resize and Move Graphic Objects,” later in this chapter. You can also modify the graphic in a variety of ways, as described in the section “Understanding Graphics Modification Techniques,” later in this chapter.

      Insert a Picture from Your PC

      

Click in your document where you want to add a picture.

      Note: You can move the image to a different location after inserting it onto the page. See the section “Resize and Move Graphic Objects,” later in this chapter.

      

Click the Insert tab.

      

Click Pictures.

      

Click This Device.

The Insert Picture dialog box appears.

       The folder you are viewing appears here.

      Note: Image files come in a variety of formats, including GIF, JPEG, and PNG.

       To browse for a particular file type, you can click and choose a file format.

       You can click in the folder list to navigate to commonly used locations where pictures may be stored.

      

Navigate to the folder containing the picture you want to add to your document.

      

Click the picture you want to add.

       Click Insert.

       The picture appears in your document.

       The Picture Format contextual tab appears on the Ribbon; you can use these tools to format the selected picture.

       In the Picture Format tab, you can click Wrap Text to control text flow around the picture.

      To remove a picture that you no longer want, you can click the picture and press .

      TIPS

      If I am sharing my file with others, can I compress the pictures to save space?

      Yes. To compress an image, click the image, click the Picture Format tab, and then click the Compress Pictures button () in the Adjust group. In the Compress Pictures dialog box, fine-tune the settings as needed and then click Compress.

      When I first insert a picture, I see a band labelled Alt Text along the button of the image. What is alt text, and how do I edit this text?

      Alt (short for alternative) text is an accessibility feature that describes a picture for people with visual impairments. To edit the alt text, click the picture, click the Picture Format tab, and then click Alt Text.

      

Insert an Online Picture

      If you want to illustrate a document but do not have an appropriate photo or other image stored on your computer’s hard drive, you can still add interest to your Microsoft 365 files by inserting a picture or clip art image from an online source. You can insert online pictures into a Word, Excel, PowerPoint, Publisher, Outlook, or OneNote document. Be careful when choosing an online picture and make sure that it either falls into the public domain, meaning you can use the picture without requiring permission, or you have written permission to use the picture.

      Insert an Online Picture

      Note: If you are working in Word or Excel, switch to Print Layout view by clicking View