When you print a file, you have two options: You can send a file directly to the printer using the default settings, or you can open the Microsoft 365 app’s Print screen to change these settings. For example, you might opt to print just a portion of the file, print using a different printer, print multiple copies of a file, collate the printouts, and so on. (Printer settings vary slightly among Microsoft 365 apps.)
Print a File
Click the File tab.
Backstage view appears.
Click Print.
Click Print.
The Microsoft 365 app sends the file to the printer.
TIP
How do I print using default settings?
If you do not need to change any of your default print settings, you can simply click the Quick Print button on the Quick Access Toolbar (QAT). If you do not see the QAT, see Chapter 1 to learn how to display it.
If the Quick Print button does not appear on your QAT, you can add it. To do so, click the More button (
Select Data
You can select data in your file to perform different tasks, such as deleting it, changing its font or alignment, applying a border around it, or copying and pasting it. Selected data appears highlighted.
Depending on the app you are using, Microsoft 365 offers several different techniques for selecting data. For example, in Word, PowerPoint, Outlook, and Publisher, you can select a single character, a word, a sentence, a paragraph, or all the data in the file. In Excel and Access tables, you typically select cells. In OneNote, use the technique appropriate to the type of data you want to select.
Select Data
Select Data in Word, PowerPoint, or Publisher
Note: You can use this technique to select characters, words, sentences, and paragraphs.
Click to one side of the word or character that you want to select.
Drag the mouse (
Select Cells in Excel or Access
Click the cell representing the upper-left corner of the cells you want to select.
Drag the cell pointer across the cells you want to select.
TIP
How can I use my keyboard to select text?
To select text or cells to the left or right of the insertion point or cell pointer, press