9 Appendix A: QBO, QuickBooks Desktop, and Data Conversion What Doesn’t Import Features Not Fully Available in QBO Looking at List Limitations Exploring Payroll Conversion Examining Inventory and the Items List Examining Other Special Cases
10 Index
List of Tables
1 Chapter 2TABLE 2-1 QBO Subscription Pricing
2 Chapter 8TABLE 8-1 An Acceptable Three-Column FormatTABLE 8-2 An Acceptable Four-Column Format
3 Appendix ATABLE A-1 QuickBooks Desktop Data That Won’t Import
List of Illustrations
1 Chapter 1FIGURE 1-1: An open company in QBO.FIGURE 1-2: The first view an accountant has when he opens QBOA.FIGURE 1-3: An open company in QBOA.FIGURE 1-4: QBO while working in QBO Desktop.FIGURE 1-5: QBOA while working in QBO Desktop.
2 Chapter 2FIGURE 2-1: If you sign up for QBO on your own, you can turn on Payroll from th...FIGURE 2-2: Take a trip to the App Center to search for additional functionalit...FIGURE 2-3: When you click an app in the App Center, you see details for the ap...
3 Chapter 3FIGURE 3-1: Use the slider to toggle between a short-term discount or a free tr...FIGURE 3-2: Fill in the information needed to start the free trial.FIGURE 3-3: Provide basic company information.FIGURE 3-4: Select activities for which you expect to use QBO.FIGURE 3-5: Your QBO Dashboard page just after creating your company.FIGURE 3-6: The QBO Dashboard page after closing the additional setup box.FIGURE 3-7: The Help menu.FIGURE 3-8: A sample Help topic.FIGURE 3-9: Click the New button to create a new transaction.FIGURE 3-10: Click the Search button to search for previously entered transacti...FIGURE 3-11: Use the Gear menu to work with settings, lists, tools, and your QB...FIGURE 3-12: Review company settings.FIGURE 3-13: Review QBO billing and subscription settings.FIGURE 3-14: The Sales page of the Account and Settings dialog box.FIGURE 3-15: Use this page to edit an existing form style or set up a new form ...FIGURE 3-16: The page you use to customize sales forms.FIGURE 3-17: Make changes to the email your customers receive with their forms.FIGURE 3-18: Use the Import Form Style page to download sample forms and instru...FIGURE 3-19: In Word, place information that QBO should replace in brackets.FIGURE 3-20: Expense preferences you can control.FIGURE 3-21: The Advanced tab of the Account and Settings dialog box.FIGURE 3-22: Turning on Multicurrency.FIGURE 3-23: The Currencies page.FIGURE 3-24: Assigning a foreign currency to a new customer.FIGURE 3-25: Creating an invoice for a customer who uses a foreign currency.FIGURE 3-26: An invoice for a foreign currency customer shows values in both th...FIGURE 3-27: Values on reports appear in your home currency.FIGURE 3-28: QBO establishes separate Accounts Receivable accounts for transact...FIGURE 3-29: The Chart of Accounts page.FIGURE 3-30: The Chart of Accounts page in Batch Edit mode.FIGURE 3-31: The dialog box you use to create an account.FIGURE 3-32: Use this page to turn on features not yet available by default in ...
4 Chapter 4FIGURE 4-1: QBO is very encouraging when it comes to importing customers.FIGURE 4-2: Start from the appropriate page when you want to create a list entr...FIGURE 4-3: The Import Vendors page.FIGURE 4-4: A file showing the format you need to successfully import list info...FIGURE 4-5: Match the fields in your data file to QBO fields.FIGURE 4-6: The records QBO will import from your data file.FIGURE 4-7: The Vendors page after importing vendors using an Excel file.FIGURE 4-8: Start from the appropriate page when you want to create a list entr...FIGURE 4-9: Use this dialog box to enter information for a new customer.FIGURE 4-10: Click the Edit button or use the Customer Details tab to modify a ...FIGURE 4-11: To find a particular person on a list, use the Search box that app...FIGURE 4-12: The Transaction List tab shows transactions in QBO associated with...FIGURE 4-13: Adding the Attachments column to the table on the Transaction List...FIGURE 4-14: Displaying a list’s Split View.FIGURE 4-15: Exporting a vendor list to Excel.FIGURE 4-16: Performing an action for several customers.FIGURE 4-17: Controlling the information that appears in the list.FIGURE 4-18: Adjusting the width allotted to the vendor’s name on the Vendors p...FIGURE 4-19: The Products and Services list.FIGURE 4-20: The Product Categories page.FIGURE 4-21: Select a type of item to create.FIGURE 4-22: Use this window to create a non-inventory item.FIGURE 4-23: Add purchasing information for the item.FIGURE 4-24: Supply quantity on hand and inventory asset account information fo...FIGURE 4-25: Use these graphics to filter the Products and Services list to sho...FIGURE 4-26: The panel where you establish a bundle.FIGURE 4-27: Choosing an item to include in a bundle.FIGURE 4-28: Changing the type of multiple items simultaneously.FIGURE 4-29: Use this page to create a pricing rule.FIGURE 4-30: Starting an inventory item adjustment for a single inventory item.FIGURE 4-31: You can use this window when you have just a few adjustments to ma...FIGURE 4-32: Searching for a recent inventory adjustment transaction to edit.FIGURE 4-33: Getting ready to adjust the starting value of an inventory item.FIGURE 4-34: Use this window to adjust an inventory item’s starting values.FIGURE 4-35: The Lists page contains links to all available lists in QBO.
5 Chapter 5FIGURE 5-1: The Expense Transactions page.FIGURE 5-2: Expense transactions also appear in the Vendors column of the Creat...FIGURE 5-3: The Header section of the Check window.FIGURE 5-4: The Category Details and Item Details sections of the Check window.FIGURE 5-5: If you select a payee for whom you previously entered a bill, the o...FIGURE 5-6: The Bill Payment window.FIGURE 5-7: You can use the Expense transaction window to record making a payme...FIGURE 5-8: Turn on the Purchase Orders feature and set up a customized message...FIGURE 5-9: The header area of the Purchase Order window.FIGURE 5-10: The Check window, with a vendor selected who has open purchase ord...FIGURE 5-11: A Check transaction after adding a purchase order to it.FIGURE 5-12: A purchase order with multiple lines.FIGURE 5-13: A check showing an available purchase order with multiple lines fo...FIGURE 5-14: Receiving and paying for part of a purchase order.FIGURE 5-15: Reviewing a purchase order after receiving some of the items on it...FIGURE 5-16: The Open Purchase Orders Detail report.FIGURE 5-17: The Bill transaction window.FIGURE 5-18: Setting up a recurring transaction.FIGURE