In case of the absence of the President or his inability to act, his duty shall be performed by the Secretary-Treasurer, who in that event shall exercise any of the above mentioned powers of the President. In case of the absence of both the President and the Secretary-Treasurer, the duty of the President shall be performed by the Director and Editor, who in that event shall exercise any of the above mentioned powers of the President.
The Secretary-Treasurer shall attend all meetings and keep a full account of their proceedings in a book to be kept for that purpose. He shall through his Assistant keep a full and accurate account of receipts and disbursements of the Association in books belonging to the Association and shall deposit all monies and other valuable objects in the name of this Association in such depositories or safety vaults as may be designated by the Business Committee. He and his Assistant shall be required by the Executive Council to give bond as the Executive Council may designate. The Secretary-Treasurer shall be ex-officio a trustee of the Association, and a member of the Business Committee.
The Director and Editor shall be the executive of the Association when it or the Executive Council is not in session. He shall devise plans for the collection of documents, direct the studies of members of the Association, and determine what matter shall be published in the Journal of Negro History. He shall employ a business manager and clerk, the last mentioned to serve also as the Assistant to the Secretary-Treasurer. He may employ other assistants for administrative work and upon the approval of the Executive Council may employ specialists to prosecute the research to be undertaken by the Association. The Director and Editor shall be ex-officio a trustee of the Association, and a member of all standing committees except the Business Committee.
The Executive Council shall have charge of the general interests of the Association, including the election of members of the Association on recommendation of the Director, the calling of meetings, the collection and the disposition of funds.
The report of the Director was read and adopted as was also the report of the Secretary-Treasurer, which was referred to an auditor. Important extracts from these reports follow.
The work of the Association has been successfully promoted. In some respects the Association has merely maintained its former status. Considered from another point of view, however, a decided advance in several ways has been noted. In the fields in which the work has advanced the progress has been so significant that the year through which the Association has just passed has been the most prosperous in its history.
The subscription list of the Journal of Negro History does not show a large increase for the reason that it became necessary more than a year ago to raise the fee from one to two dollars a year and the current stringency in the money market has borne so heavily upon teachers, and students to whom this publication must appeal, that they have been unable to give it more liberal support. Among the subscribers and members, however, there has been manifested a deep interest in the matter published and a keen appreciation of its value in the uplift of the Negro.
The membership of the Association for the same reason has about remained the same as that of last year. The interest of the members in the work and the value of the direction of the Association to them, however, have both unusually increased. This interest has culminated in the organization of clubs under the supervision of the Director, who through them has been able to give considerable stimulus to the work in remote parts of the country. Among the clubs thus organized should be mentioned those of San Antonio, Louisville, Chicago, Baltimore, Washington, Philadelphia, Brooklyn and New York. Classes doing the same work under the instruction of teachers have been formed in most of the accredited Negro secondary schools and colleges. The work of such classes at the West Virginia Collegiate Institute, the Virginia Theological Seminary and College, Hampton Institute, Morehouse College, Atlanta University, Paine College, Lincoln Institute in Missouri, and the Kentucky State Normal School has been helpful to the Association in its prosecution of the study of Negro life and history.
With the cooperation of these friends and through travel the Director has been making a study of Slavery from the Point of View of the Slave. This has been done through questionnaires filled out by ex-slaves and former masters, through the collection of documents, and the study of local records. This study, however, is just beginning and will require much more time for completion. The Director expects to finish at an earlier date his studies of the Free Negro and the Development of the Negro in the Occupations.
The most significant achievement of the Association has been the success of the Director in increasing the income of the Association to about $12,000 a year. This substantial uplift has come in part from a large number of Negroes, who now more than ever appreciate the value of their records and the importance of popularizing the study thereof. A large number of Negroes have made small contributions and as many as forty have given the Association $25 each this year. Through the strong endorsement of Dr. J. F. Jameson and other noted historical scholars the Director secured from the Carnegie Corporation the much needed appropriation of $5,000 a year for each of the next five years. With this income the Association has paid all of its debts except that of the bonus of $1,200 a year promised the Director for 1919-1920 and 1920-1921. Besides, the Association has been enabled to employ a Business Manager and to pay the Director a regular salary that as soon as practicable he may sever his connection with all work and devote all of his time to the prosecution of the study of Negro Life and History.
The details as to how the funds thus raised have been expended appear in the following report of the Secretary-Treasurer:
Gentlemen: I hereby submit to you a statement of the amount of money received and expended by the Association for the Study of Negro Life and History, Incorporated, from September 30, 1920, to November 12, 1921.
Upon the recommendation of the committee on nominations the officers of the Association were, in keeping with the custom of this body, elected by a motion to the effect that the Acting Secretary be instructed to cast the unanimous ballot of the Association, for those recommended by the committee on nominations, that is, for John R. Hawkins as President, for S. W. Rutherford as Secretary-Treasurer, for C. G. Woodson as Director and Editor, and as members of the Executive Council the three foregoing officers together with Julius Rosenwald, George Foster Peabody, James H. Dillard, Bishop R. A. Carter, R. R. Church, Albert Bushnell Hart, John W. Davis, Bishop John R. Hurst, A. L. Jackson, Moorfield Storey, Bishop R. E. Jones, Channing H. Tobias, Clement Richardson, and R. C. Woods.
The evening session of the 14th was held at the Eighth Street Baptist Church where were assembled a considerable representation of the members of the Association and a large number of persons seeking to learn of the work and to profit by the discussion of the Association. Dr. R. C. Woods, President of the Virginia Theological Seminary and College, presided. The first speaker of the evening, Dr. W. H. Stokes of Richmond, Virginia, delivered a well-prepared and instructive address on the value of tradition. His aim was to encourage the Negro race and other persons interested in its uplift to do more for the preservation and study of its records. The next speaker of the evening was Professor J. R. Hawkins, Financial Secretary of the African Methodist Episcopal Church. He delivered a very forceful and informing discourse on the history of the Negro Church. How the church has figured in the life of the Negro; how it has been effective in promoting the progress of the race; and what it is doing to-day to present the case of the Negro to the world and offer him opportunities in other fields were all emphasized throughout this address. Dr. R. T. Kerlin, former Professor at the Virginia Military Institute, was then introduced. He briefly spoke about the importance of acquainting the white race with the achievements of the Negro, and showed that his task was not, therefore, to appeal to the Negroes, themselves, but to the white people, who too often misunderstand them.
The morning session of the 15th at the Virginia Theological Seminary and College was called to order by the newly elected President, Prof. John R. Hawkins. The Director,